Cennik FORDATA Virtual Data Room

Choose the most flexible offer on the market
Buy VDR Lite and flexibly add additional services and functionalities
or get a quote of VDR Basic or VDR PRO and have everything in price
– ‘all VDR functionalities and additional 24/7 support of FORDATA team!

VDR Lite

Self service

Key functionalities included in price. Possibility to buy all additional services with no limits.

235 EUR per month

1 Project
Min. period: 1 month

1GB of data

25 users

Technical support 9-17 CET
Response time: 3h

235 EUR per month

Three-level file permission model, enabling to deny such access rights as file viewing, saving or printing

Read Only Access

Lock of Print Screen

Watermarks on documents

Excel files protected against modification

Original (native) application for viewing documents

6 advanced reports of users’ activity

Drag&drop upload

Uploading the whole structure in just one click

Sending one-sided messages to users

Bulk operations

Automatic numbering of documents and folders

Automatic alerts about new documents

Advanced search options (including Full Text Search)

Individual filters

Default personal data processing agreement

Default security configuration

BUY IT NOW

MOST POPULAR

VDR Basic

Dedicated premier support 24/7
included in price

Everything included in price – advanced functionalities plus project management 24/7. Price determined by data size only.

Contact sales

1 Transaction

Min. period: 3 months

Flexible data size

Unlimited number of users

24/7 Technical support

Documents upload and 24/7 VDR management on client’s behalf

Data Room Archive on DVD at the end of transaction

Contact sales

Dedicated Project Manager

System setup for client (documents upload, creating users, access rights management, etc.)

System management for the client 24/7

Unlimited users

Dedicated link for client’s project

Data Room Archive on DVD at the end of a transaction

7 advanced administrative reports

Module for confidential communication (Questions&Answers)

Communication tools (discussions, private notes)

Watermark customization

NDA and automatic e-mails customization

Individual security configuration

Negotiable Personal data processing Agreement

Possibility to store data in client’s cloud (hybrid model)

GET A QUOTE

VDR PRO

Long-term cooperation

Everything in Basic, plus possibility to launch the system based on client’s infrastructure.

Contact sales

Multiple projects or transactions

Min. period: 12 months

Flexible data size

Unlimited number of users

24/7 Technical support

Documents upload and 24/7 VDR management on client’s behalf

Data Room Archive on DVD at the end of transaction

Contact sales

Possibility to launch multiple Data Rooms (projects) at the same time

Possibility to connect all Data Rooms within one platform

Bulk financial reporting for all Data Rooms (altogether)

Possibility to launch the system within client’s infrastructure

Integration of Data Room with client’s website

Discounts for long-term cooperation

GET A QUOTE

Most often used for:
Audits
Life Science/Clinical Trial
FTP Alternative

Most often used for:
M&A
Due Diligence
Other transactions

Most often used for:
Network organization
Commercial Real Estate
PE/VC (M&A, Fundraising)

Key functions

VDR LITE includes:

Everything in LITE, plus:

Everything in BASIC, plus:

Three-level file permission model, enabling to deny such access rights as file viewing, saving or printing

Dedicated Project Manager

Possibility to launch multiple Data Rooms (projects) at the same time

Read Only Access

PDF documents being protected against editing and copying a piece of text.

System setup for client (documents upload, creating users, access rights management, etc.)

Possibility to connect all Data Rooms within one platform

Lock of Print Screen

System management for the client 24/7

Bulk financial reporting for all Data Rooms (altogether)

Watermarks on documents

Watermark allows to identify the user viewing a document. It is an extra protection against making screenshots. As standard, watermark contains e-mail address of the viewer, the date and the time of opening the file. You can buy a customization of a watermark, which means adding client’s logo and individual text, such as DO NOT COPY.

Unlimited users

Possibility to launch the system within client’s infrastructure

Excel files protected against modification

Dedicated link for client’s project

It is an additional protection tool - the Internet address, under which Data Room is available, will be known only to authorized users, who received an invitation.

Possibility to launch the system within client’s infrastructure

Original (native) application for viewing documents

No dangerous Flash plugins (as some competitors have).

Data Room Archive on DVD at the end of a transaction

Includes saving the content of Data Room on the encrypted data carrier (DVD disc or USB flash). The archive contains entire documentation, activity reports and Q&A content (only if Q&A module was active). Depending on client's preferences, FORDATA team can save the entire content of Data Room or content from the viewpoint of a selected group of users, e.g. Investor. The content is being confirmed by a protocol, issued by FORDATA as an entity independent of the transaction. As standard, client receives 2 sets – one for the Investor, one for the Company.

Integration of Data Room with client’s website

6 advanced reports of users’ activity

Available reports:
- Users' logins
- All users' activity (e-mail address of the viewer, the date and the duration of the operation on the file)
- Groups' activity over time
- Most and less popular documents and folders
- Document and folder history
- Comparison of access rights to files
Each report can be filtered by lots of different criteria to obtain information, that is most relevant for us. Reports are available in form of diagram and table with possibility to export the data to Excel file.

7 advanced administrative reports

Available administrative reports:
- Changes in the names of documents and folders
- Documents and folders uploaded
- Documents and folders deleted
- Changes of access rights to documents and folders
- Changes to groups' access rights
- Changes to user's access rights
- Users deleted

Discounts for long-term cooperation

Drag&drop upload

Module for confidential communication (Questions & Answers)

It is a module of the system aiming to improve communication between project parties. It allows users, representing the other party of the process (e.g. investor), asking questions to the project manager, e.g. seller or his adviser. Most often, questions are related to documents, requests about new documents or other issues referring to the running process. Communication in the Q&A module is confidential, and different groups of users do not know about their existence as well. There are a few types of configuration the Q&A module and additional options that make managing the questions easier, like different general and daily limits of questions for different groups, question types (e.g.Financial), priorities etc.

Uploading the whole structure in just one click

Communication tools (discussions, private notes)

Sending one-sided messages to users

Watermark customization

Watermark customization includes adding to the watermark a client’s logo and individual text, e.g. DO NOT COPY.

Bulk operations

- Uploading files (Bulk Upload)
- Saving files (Bulk Save)
- Creating users by import of an Excel file

NDA and automatic e-mails customization

Automatic numbering of documents and folders

Individual security configuration

It includes individual settings in the terms of:
- Number of required acceptance of the NDA (Non-Disclosure Agreement) by users (e.g. only at a first logging, at each, other)
- Number of minutes of inactivity after which user will be logged out
- Frequency of required password changes

Automatic alerts about new documents

They are being used by the administrator e.g. to inform users when the access to Data Room will be denied. It is a one-sided message, sent directly to the users' e-mail addresses.

Negotiable Personal data processing Agreement

Advanced search options (including Full Text Search)

Available options:
- Find the documents by their names
- Find the words inside the documents without opening them (Full Text Search)
- Mechanism includes Polish characters

Possibility to store data in client’s cloud (hybrid model)

Individual filters

Default personal data processing agreement

Default security configuration

All offers have the same highest security standards

  • Strong passwords, required periodic password changes, auto logout
  • Required NDA acceptance
  • Antivirus protection and lock of potentially dangerous files
  • Permanent deletion of data at the end of the project
  • 256-bit algorithm encryption
  • The most modern Data Centers, located in Europe (standard TIER3)
  • Data centers certified with ISO 27 001, 9 001
  • 99,95% uptime guaranteed by SLA
  • Security standards: ISO 27 001:2013
  • Personal data protection and accordance with EU GDPR Regulation
  • Data processing agreement signed with every client
  • Compliance with the requirements of IT and Compliance Departments

What distinguishes us from competitors?

FORDATA is not just technology, it’s the people. We care about quality – of the system and customer support alike.
We proudly have the fastest response times in the industry. We like our customers and they appreciate it.

Plan comparison

VDR LITE

VDR BASIC

Znak wodny pozwala zidentyfikować użytkownika, który otwiera dokument. Jest to dodatkowe zabezpiecznie przed robieniem zdjęć ekranu. Standardowo zawiera adres e-mail użytkownika, który przegląda dokument oraz datę i godzinę otwarcia dokumentu. Mogą Państwo dokupić personalizację znaku wodnego, polegającą na dodaniu do znaku wodnego logo klienta oraz indywidualnej treści np. NIE KOPIOWAĆ.

KEY DIFFERENCES

Minimum period

1 month

3 months

12 months

Data Rooms available

One
Possibility to buy >1
One

Many

Number of users

25

Possibility to buy >25
(Extra user - €16,
Extra 25 users - €120)

Unlimited

Unlimited

Amount of data

1GB

Buy extra transfer >1GB

Additional information*
2GB-5GB: 650 PLN/1GB
6GB-10GB: 487,50 PLN/1GB
>10GB: 325 PLN/1GB

*monthly fee

Flexible

Amount of data is adjusted to clients' requirements, starting from around 300 MB up to unlimited transfer.

Final price depends entirely on the amount of data loaded to VDR.

Flexible

4 packages available: from 2GB to 80GB of data.

Technical support

9-17 CET (e-mail)

24/7 (phone, e-mail)

24/7 (phone, e-mail)

Reaction time

3h

15 sec. – phone, 15 min – e-mail

15 sec. – phone, 15 min – e-mail

Languages

Polish, English

Polish, English, Russian

Polish, English, Russian

Access options

FORDATA infrastructure

Local FORDATA servers or private FORDATA cloud

FORDATA infrastructure or FORDATA private cloud or implementation (client’s own IT environment)

Data storage
Local FORDATA servers
Local FORDATA servers or private FORDATA cloud
Local FORDATA servers or private FORDATA cloud or client’s server
Training in the system management during teleconference
Dedicated project link
It is an additional protection tool - the Internet address, under which Data Room is available, will be known only to authorized users, who received an invitation.
Dedicated Project Manager

Dedicated Support Team

Loading documents to VDR on client’s behalf
Data Room management 24/7 on clinet’s behalf
Data Room archive on an encrypted DVD (after the project ends)

Includes saving the content of Data Room on the encrypted data carrier (DVD disc or USB flash). The archive contains entire documentation, activity reports and Q&A content (only if Q&A module was active). Depending on client's preferences, FORDATA team can save the entire content of Data Room or content from the viewpoint of a selected group of users, e.g. Investor. The content is being confirmed by a protocol, issued by FORDATA as an entity independent of the transaction. As standard, client receives 2 sets – one for the Investor, one for the Company.

Document index pattern according to branch/type of business

DATA SECURITY

Encryption with 256-bit algorithm

Native viewer (no Flash)

Three types of access rights (viewing, saving, printing)

Block document saving on hard drive and printing
Read-only mode
Dynamic watermarks

Watermark allows to identify the user viewing a document. It is an extra protection against making screenshots. As standard, watermark contains e-mail address of the viewer, the date and the time of opening the file. You can buy a customization of a watermark, which means adding client’s logo and individual text, such as DO NOT COPY.

Excel files protection (block edition, view formulas)
Block marking and copying pieces of text
Print screen lock

Antivirus and blocking of potentially dangerous files

Permanent deletion of data after the project ends

Two-factor authentication (SMS)

Limit allowed IP addresses pool
ADVANCED ACTIVITY REPORTS
Users’ logins
The report compares time spent in the system by each separate group. Is also shows login history of all users, including logging of administrators to the FORDATA Uploader.

Summary of my group activity

Summary of my group activity report reveals history of activity of users from a specific group. It is possible to filter the report in a way that shows history of activity regarding a specific document (viewing, printing, saving) or a specific user within the group.
Popular documents and folders

The report contains information about the most and the least popular documents in VDR. The report counts the time spent by users on the analysis of documents.
The report can be filtered by activity level (greatest or smallest), object (file or folder), number of objects, group, user and period.

Groups’ activity over time

Groups' activity over time report allows to check activivty of the group over a specific period of time. It can be filtered by such criteria as activity level (greatest or smallest), number of groups, period of time and event (view, print, save).

Document and folder history

The report shows history of all operations carried out on a specific document or folder, including date of upload of the file to the VDR, history of change of its name and changes of its location in the structure.

Comparison of access rights to files

Comparison of access rights to files report lets you compare permissions (view, print, save) to documents and folders that have been assigned to individual groups.

Tabular and graph reports

Advanced filters
Export to Excel
Changes in the names of documents and folders
Changes in the names of documents and folders report shows a list of all files and catalogues which names have been changed, along with detailed description (email address of user who conducted the change, and its date).
Documents and folders uploaded

Documents and folders uploaded and downloaded from FORDATA Uploader report shows a list of all documents uploaded to the VDR along with information on who and when uploaded the files.

Documents and folders deleted

The report shows a list of all documents and folders deleted from the system. It is possible to filter the report by user, file or folder name and period of time.

Changes of access rights to documents and folders

Changes of access rights to documents and folders report shows a list of files and folders which access rights have been changed, along with details of the group which the change has been made for, by whom and when.

Changes to group’s access rights

Changes to group's access rights report shows a list of all groups, which access rights have been changed, along with details of changes.

Changes to user’s access rights

Changes to user's access rights report shows a list of users whose permissions have been changed, along with details of changes.

Users deleted

Users deleted report presents a list of all users who have been removed from the VDR.
DOCUMENT MANAGEMENT
All file types allowed (Office, pdf, jpg, mp4, html, dwg, dwf, other)

Drag&drop loading

Load single documents or entire folders

Give access rights to files at loading stage

Give access rights to single documents or folders

Automatic numbering of files and folders

Bulk operations – loading, giving access rights

USER MANAGEMENT

Create single users or import many users from Excel files

Give access rights per group of users

Give access rights to individual users

Create new groups with identical access rights using „Copy Group” function

Bulk operations
– sending invitations, blocking access, sending notifications

WORKING ON DOCUMENTS
Access on Windows and MAC OS (any browser)

No need to install plug-ins

Access documents using two clear view modes
– Document Structure and Document List

Full Text Search – search for words inside documents without opening them

Automatic notifications about newly uploaded files

Search documents by name

Search documents by keywords (OCR)

Buffering of large files

Individual filters

Private notes
COOPERATION
Q&A module for confidential communication between parties
It is a module of the system aiming to improve communication between project parties. It allows users, representing the other party of the process (e.g. investor), asking questions to the project manager, e.g. seller or his adviser. Most often, questions are related to documents, requests about new documents or other issues referring to the running process. Communication in the Q&A module is confidential, and different groups of users do not know about their existence as well. There are a few types of configuration the Q&A module and additional options that make managing the questions easier, like different general and daily limits of questions for different groups, question types (e.g.Financial), priorities etc.
Group discussions over particular documents or folders
E-mail alerts
PERSONALIZATION
Personalized NDAs which must be accepted by the users after they log in

Watermark personalization
(adding of company logos and individual texts)

Personalization of content of automatic e-mails (eg. invitations)

System personalization (logo, colors)
Integration with client’s website

*all functions unavailable in VDR LITE version can be activated at extra cost. Contact Sales Department

FAQ

Lite, Basic and Pro are different offers for the same product – FORDATA Virtual Data Room. The difference is that the Lite offer includes only access to the system. On the other hand, BASIC and PRO offers, as standard, include the support of our Customer Service team. At your request the team can carry out tasks such as documents upload or VDR management on your behalf.

In VDR Lite, you get a limited range of system functionalities and specific parameters (number of GB, users). VDR Lite has a default configuration and branding.

At any time, however, you can buy additional functionalities and freely increase the parameters of the service. Everything in this offer is standardized, but you can buy anything, with no restrains.

VDR BASIC and PRO, by definition, are fully customized. Starting from the link under which the Data Room is available, through security configuration (e.g.: the period after which user will be logged out, required periodical password change, number of required NDA acceptances), to the content of the NDA, which users must accept when logging in, the content of e-mails and watermarks on documents, or the layout of the system itself.

BASIC is dedicated to support mergers and acquisitions (M & A) transactions. In price, besides the fully customized system, you receive the support of our team, which will carry out all the time-consuming works related to VDR for you so that you can focus on the transaction and negotiations.

Our team is treated by customers as an extra member of the transaction team (more about what we can do for you HERE).

Additionally, at the end of the project, we copy the Data Room content (documents, reports) to an encrypted data carrier, which as standard is an attachment to the Investment Agreement.

From our experience, the minimum time to close the transaction is 3 months (optimally 6 months), hence the VDR contract in this offer is signed for 3 or 6 months.

In this offer everything is available and included in the price, which depends only on the size of data placed in the Data Room.

PRO contains the same as BASIC. Customers decide on it if they launch not one, but many transactions in the long run.

No. At any time you can change the Agreement, it is a matter of individual arrangements with the client. Please, contact us.

At the moment, we accept ordinary bank transfers and quick payments via Przelewy24. We accept transfers in PLN and EUR.

In the near future we will also introduce the possibility of card payments.

The service is being delivered within max. 3h from placing an order. We strive, however, that this time should not exceed 1 hour.

Orders placed on weekends, holidays or business days after 17.00 CET are carried out the next business day before noon.

If there is a need for a faster system launch, please call, we will do our best!

Each Agreement (regardless of the selected offer) is automatically extended by another month. Of course, we will remind you about the end date, so that the extension and additional fees are not a surprise for you.

During the last 14 days of the Agreement, you can terminate the cooperation – just send us an email. We may also extend the Agreement for a longer period of time, according to your preferences. Please contact us.

In this situation, we encourage you to contact us! Basing on our experience with other clients, we are able to help you estimate the data size. Much depends on type of the project / transaction and industry.

If we are talking about the company’s sales process – important role plays information, such as: the estimated value of the transaction, whether the transaction concerns the sale of the entire company or, for example, a separated part of the enterprise, and if the company has many properties or branches.

Dedicated Project Manager is the person responsible for your project on FORDATA’s side. It is a person, known to you by name, to which you can always call if you need help or consultation regarding VDR management. The Project Manager also conducts dedicated VDR management training for you.

Support of the Customer Service Team includes performing all time-consuming tasks, such as loading documents, creating users, and managing permissions on your behalf.

Our team is treated by customers as an extra member of the transaction team (more about what we can do for you HERE).

It is an option that is being chosen by the clients, who use Data Room for the financial transactions, especially Mergers and Acquisitions.

FORDATA Team save the content of Data Room (entire or from the viewpoint of a selected group of users, e.g. Investor) on the encrypted data carrier (DVD disc).

The content is confirmed with a protocol, issued by FORDATA as an entity independent of the transaction. The DVD disc is often an attachment to the Investment Agreement.

Clients usually order 2 sets – one for the Investor, one for the Company.

polfarmex-logo-200x100.png

Virtual Data Room was used to manage efficiently large data flow and files. The VDR system is easy and intuitive and hassle-free files saving.

Haitong_logotyp.png
FORDATA VDR is an intuitive, safe
and properly encrypted system
which allows to avoid sensitive data leakage.
logo_Knight-Frank1.png

FORDATA is our reliable business partner that offers high quality
and treating its customers
above average
.

No 1 Virtual Data Room in CEE and Poland
We are trusted by more than 1 000 companies from CEE to keep their documents safe.